Why does Outlook add extra line spaces to my signature?
When you send an email with an installed MySignature email signature in Microsoft Outlook, Outlook can add extra spacing around or inside your signature because of its default formatting settings.
Because Outlook inserts your signature as its own object inside outgoing messages, editing the signature directly inside a single email draft only changes that specific message. To permanently adjust the spacing at the top, bottom, or inside of your signature across all future emails, you must edit it from the Signatures and Stationery window.
How do I remove or adjust extra line spaces in Microsoft Outlook?
To permanently update the line spacing of your installed signature in Microsoft Outlook, follow these steps:
Launch Microsoft Outlook.
Click New Email in the New section of the horizontal ribbon at the top of the window.
Click the Signature drop-down menu, then click Signatures to open the Signatures and Stationery window.
Select the email signature you want to edit from the list.
In the Edit Signature field at the bottom of the window, adjust the spacing by adding or deleting blank lines with your keyboard's Enter or Backspace keys.
Click OK to save your changes and apply the updated spacing to future emails.
Note: If you edit your signature directly inside an individual email message after inserting it, those edits apply only to that single message. Always make your spacing adjustments inside the Signatures and Stationery window to save them universally.
If you still experience an extra line space after your signature in desktop Outlook, see this Microsoft article for additional troubleshooting steps.
Need additional help?
If you have any other questions, visit our Knowledge Base for more articles, or contact our Support Team via live chat or email.
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