When you integrate MySignature with your Microsoft 365, you have complete control over and manage your company email signatures automatically. This will help ensure that your employees always use the signatures you want.
Please ensure you are a Microsoft 365 Admin Center admin before connecting to Microsoft 365 Integration.
If you aren't a Microsoft 365 Admin Center admin, you can invite your Admin to set up the integration on your behalf and share this article with your Admin, too.
If you are a Microsoft 365 Admin Center admin, you can proceed to set up the integration by following these steps:
Step 1. Install Microsoft Add-in in the admin center.
Step 2. Log in to the MySignature Teams Integration account with your Microsoft 365 account.
Step 3. After you are logged in to your MySignature Integration account, go to the Integrations tab using the left navigation menu, find the Microsoft 365 Integration section, and click the Connect button.
Step 4. You can watch our video guide, then click Next button.
Step 5. Provide permissions to set up the Microsoft Entra ID application by clicking Set Up Application button.
Note: MySignature Teams uses the Graph API to connect to Microsoft Entra ID to create signatures from employee information. Then, with the Microsoft Add-in, you can quickly deploy these signatures to Outlook apps.
Step 6. In a new window, log in to your Microsoft Office 365 account.
Note: This will allow the application to access your Microsoft Office 365 organization information.
Step 7. Click the Accept button to grant permission to read information about your users' organizations and groups.
Step 8. If everything is done correctly, your application status will be changed to Verified. Then, click Next button to proceed to the next step.
Step 9. To save you time, we've already matched your Microsoft Entra ID data with the user profile fields. Now, you can click Adjust mapping button, check if the users' profile fields correctly match your users' organization attributes, and click Next button to proceed to the next step.
Note: You can adjust mapping later in the Microsoft 365 Integration section by clicking three dots.
Step 10. Download and install Outlook Add-in. You can also look at our guide on installing Microsoft Add-in in the admin center.
Step 11. Click the Connect button to finish the Microsoft 365 integration setup process.
Note: The connection process may take 24 hours. When it's finished, MySignature will email you a notification.
An account owner will see the "Connecting in progress..." status if the integration is still connecting.
If the owner did not install the add-in or the connection failed, the button will change back to "Connect" after 24 hours. Users will be able to set up integration again from Step 10).